Your booking is not confirmed until you receive a booking confirmation letter or email from us.
We have a Non-Smoking policy for all items
We have a NO food or Drink policy for all items.
3.0 PAYMENT.
The client agrees to pay, in consideration of the Services contracted for, with a non-refundable Booking fee due within 48 hours of signing this contract and the remaining balance shall be paid in full 28 days prior to the event, plus all applicable taxes. Payment shall be made to Hats off Photobooths and entertainments. If the Client is booking the Client’s event within 28 days of the event date, full payment will be due at the time of booking and is non-refundable except under the circumstances set forth below in the Cancelations section.
Hats off Photobooths and entertainments. reserves the equipment, time and date for Client’s event once Client signs this Agreement and pays the initial booking fee. Any Services requested that exceed the contracted time period and which are granted by Hats off Photobooths and entertainments will be charged at a rate of £75.00 per hour.
Payments are not transferable, not assignable, nor refundable except as explicitly described in this contract. Once the Agreement has been signed, no reduction in services is allowed. Any added services confirmed in writing (email suffices) after the Agreement has been signed do not require an additional contract, but will be charged for accordingly.
3.2 Returned Checks & Defaulted Accounts. Returned checks shall be subject to a £50.00 fee, and all subsequent payments shall be made via Bacs Transfer. The Client shall be responsible for any attorneys’ fees, court costs, or other costs incurred in the collection of delinquent accounts. In the event that Client fails to remit any payments as specified, Company shall be entitled to terminate this Agreement immediately, retain the non-refundable, non-transferable booking Fee, and shall have no obligation to render Services for Client’s Event.
3.3 Initial Payment/booking, Fees and Cancellation Charges. Client’s booking unless otherwise agreed upon or indicated during a special. The initial booking fee may be paid automatically through our online booking system, or the Client’s event date can be reserved for 48 hours over the phone or by text until we receive payment by Bacs / Paypal or Transfer. The booking fee the Client pay to secure the Client’s event is non-refundable in exchange for consideration of the work we put into events prior to attending, and the bookings we will have missed by securing the Client’s date.
3.4 Regional Travel Fee. If the event location is within 30 miles of Hats off Photobooths and entertainments offices there is no travel fee. If the event location is greater than 30 miles from Hats off Photobooths and entertainments offices, the Client will pay a travel fee equal to 0.85p per mile, round trip per attendant,
3.5 Long Distance Travel. The client is responsible for the following additional expenses, as applicable: airline, hotel, car rental and expenses, and £50 per diem. The client agrees to pay these charges within 5 days of the Client's receipt of Hats off Photobooths and entertainments invoice for travel expenses.
3.6 City/Town or Large Venue Fee. If the event location is in the City or Town area or at a "large venue" (Hotels) it may be subject to a parking/toll / Clean air fee to cover parking and troll costs for the city area for our staff, as well as allow us to have them arrive earlier than normal if necessary to allow for longer load in and parking times. The client agrees to pay these charges within 5 days of the Client's receipt of Hats off Photobooths and entertainments invoice for travel expenses.
4.0 MODIFICATIONS
4.1 Postponements/Date Change. In the event of a postponement, Hats off Photobooths and entertainments. will retain all funds received until a new date is established. Once a mutually beneficial date is agreed upon, the contract will be updated to reflect the new date and all received funds will be applied to the rescheduled event.
If Client changes the date of the event, Client will immediately notify Hats off Photobooths and entertainments . in writing (email suffices). Hats off Photobooths and entertainments. will make best efforts to accommodate the Client and provide its services on the changed date within the same calendar year. If Hats off Photobooths and entertainments. is not available on the new event date, or if the rescheduled date is for a new calendar year, Hats off Photobooths and entertainments. shall be entitled to keep the booking fee and neither party shall have any further liability or obligation under this Agreement. If the Client reschedules the event and the new event date is more than six months in the future, the Service Fee will be adjusted to reflect changes in pricing, if any. All data modifications will be subject to a fair rescheduling fee as determined by Hats off Photobooths and entertainments. Postponements/Date Change Fee will be added at the cost of £25.
4.2 Additional Time. Should Client desire additional time beyond the contracted hours, then Company, Client, and the facility must unanimously agree to extra time extensions. Client agrees to pay Company in cash, or by Bac / Paypal in the amount of £75.00 for each additional hour immediately for additional time to commence.
4.3 Any change made to your booking must be done via email and will be a fixed fee of £25.00 per change
5.0 CANCELLATION POLICY.
All cancellations must be made by contacting Hats off Photobooths and entertainments and must be in writing. Once the Client’s event has been cancelled, the Client’s event date will immediately be available for other bookings. Should the Client cancel and there are no legally binding reasons to restrict the event from taking place, all monies received will remain on file as a credit for 1 year. (Situations not recognized as legally binding reasons include, but are not limited to, mandatory mask orders, mandatory social distancing orders or reduced attendance orders.) In addition, the Client will owe any outstanding payments under the following schedule:
Cancellation 180 days or more before the event - No refund of the initial booking fee. Any other amounts paid and/or other monies paid excluding transaction/ Change Fees are refundable unless a special order item has been ordered.
Cancellation between 179 - 60 days of the event - No refund of any monies paid up to 50% of the total. Anything beyond 50% of the total booking fee will be refunded. 50% of the package is still due if not already paid. The client agrees to pay up to 50% within 28 days after the cancellation.
Cancellation within 59 days of the event - There is no refund available and the entire amount of the booking is due. The single exception to the “59 days” policy is for death or Military Deployment with verifiable death certificates or deployment papers. If a death or military situation is activated, all but the booking and transaction fees will be refunded. In the case of Military Deployment, the total can be placed against another date, as long as the date is available free of charge.
Should the Client cancel due to a national “shut down” or “stay at home” order, or mandatory closure of event venues, and the event cannot legally take place, a Credit will be issued for any payments received, less the booking fee. The Payment received can remain on file as credit and credit may be transferred to another event, service or person/Client.
6.0 LATE PAYMENT after Events.
In the event, payments are not received by Hats off Photobooths and entertainments. within 5 calendar days after becoming due, Company may:
charge a late fee in the amount of £100.
charge a late fee in the amount of £250 if such payment is more than 10 calendar days late; or
suspend performance for all services without any obligation to secure replacement services for the Event.
7.0 HIRED PERIOD SPECIFICATIONS
7.1 Set-up of Services. The hire period will be for a set period, as specified in the booking form and as agreed by both parties before. In addition, this will cover the 60-90 minute (depends on item) setup time and 30-60 minute pack downtime. The use will commence at the agreed time and finish at the agreed time in the booking form unless due to technical difficulties on our behalf when we provide the service for the set period once rectified. The company will arrive to set up approximately 60-90 minutes before the hire period is due to commence. If the Client requires us to be set up earlier an idle time charge will apply. It is the Client's responsibility to ensure that the venue allows the Company in their venue to perform services and at the agreed time. This also includes ensuring that there is access to enter the venue and enough space with a power socket within 2 meters of where the services are to be. If there is insufficient space for us to set up Client will still be charged the full hire amount.
It is the Client’s responsibility to inform us of any circumstances that may make setting up take longer, these may include but are not exhaustive to; going upstairs, a long distance from unloading area to the set-up area, restricted access. If we are not aware of these and the set-up takes longer than normal Client’s hire period may be intruded into. Hats off Photobooths and entertainments are not responsible for late setup or start if the client has not informed us of the circumstances.
If a Client's event simply starts late or runs late, our period of hire will still be for the agreed period and times unless we agree to provide additional hours as per our additions.
Hatsoffphotobooths and entertainment will not be responsible for any event that has to be cancelled outside of our control.
7.2 Downtime. Hats off Photobooths and entertainments. takes the utmost care regarding equipment function, photo quality, and printing. However, due to the nature of technology, some downtime may occur. Hats off Photobooths and entertainments guarantees its equipment to be operational at least 80% of the scheduled rental time and will stay until full hire time has been covered for any downtime beyond this caused by an equipment malfunction. This is not to include equipment malfunction resulting from abuse of the equipment by guests
If a service time is longer than 8 hours, then downtime must be provided and required breaks, ( 2 x 15mins breaks)
7.2.1 In the event that the equipment is not ready to commence at the agreed time due to our fault, then we will still give you the agreed hire period by extending the finishing time of the hire. If the hire does not start at the agreed time, as setup has been delayed due to any unforeseen circumstances that are no fault of Hatsoffphotobooths and entertainment, then the hire will still end as per the agreed time on the booking form. In the event that we have set up in time, but the hire does not start at the agreed time due to overrunning of previous activities by you or the venue, the hire will still end as per the agreed time on the booking form.
7.3 Termination of Hire for Damages. Hats off Photobooths and entertainments retains the right to terminate a hire if they feel that any equipment or property belonging to Hats off Photobooths and entertainments is in danger of being damaged or has been damaged due to unruly behaviour from Client or guests. We also reserve the right to refuse guests to participate in the activities if we feel they are too unruly or intoxicant.
In any instances where Company may have a need to terminate the hire, Company will attempt to speak with the Client or the hosting venue first, if possible to try to resolve the matter before termination. The client will be fully responsible for any damages caused by Client or any other attendees at the event to the equipment however caused, with the sole exclusion of Hats off Photobooths and entertainments staff. In the event of any damages caused by those present to property or equipment in use by Hats off Photobooths and entertainments, the Client will be charged the full replacement cost and are liable to the cost involved in termination of future events due to sourcing replacements.
Any damages must be reported to a member of Hats off Photobooths and entertainment staff immediately upon discovery.
The client agrees to pay any damages cost within 5 days
8.0 LIMITATIONS OF LIABILITY
8.1 Entire Liability and Uniqueness of the Event. Hats off Photobooths and entertainments entire liability to the Client for any claim for damages, reimbursement or loss suffered, relating to or in any way arising out of Hats off Photobooths and entertainments performance, is limited to a refund of the Service Fee. Due to the uniqueness of each event, Hats off Photobooths and entertainment. cannot guarantee delivery of any specifically requested product(s) and the Client further recognizes and agrees that an entire event cannot be replicated, reenacted or repeated for the purpose of a reshoot and that Hats off Photobooths and entertainments has no obligation under this Agreement to do so.
8.2 Explicit Liabilities.
Company shall not accept liability under any circumstances for:
Loss of or damage to property belonging to or travelling with the members of any group. (For example, watches, jewellery, cameras or clothing.)
Personal injury or death of any participants however caused unless by the proven negligence of Hats off Photobooths and entertainments.
Client emotional distress, mental anguish, punitive damages, consequential damages, lost profits, loss of enjoyment, lost revenues and/or replacement costs.
8.3 Attendant’s Illness or Injury/acts of God.
If, for whatever reason including injury, illness, acts of God, Hats off Photobooths and entertainments attendants or specialized staff are unable to attend the event, Hats off Photobooths and entertainments will make best efforts to find a substitute attendant for the event. If a substitute attendant cannot be found, Hats off Photobooths and entertainments will promptly reimburse Client any and all Service Fee and deposit amounts Client previously paid to Hats off Photobooths and entertainments, and neither party will have any further obligations or additional liability under this Agreement
8.4 Hatsoffphotobooths and entertainment will hold the Client reasonable for damages, Loss, The Client Agrees, to the fullest extent permitted by law, to indemnify and hold harmless the director, employees against all damage, liabilities and costs, including court fee and defence costs, to the extent caused by the Client`s and their guests.
9.0 INDEMNIFICATION.
Client agrees to indemnify and hold Hats off Photobooths and entertainments harmless from all claims, demands, actions or damage of every kind and description, including reasonable attorney fees and all other costs and expenses necessarily incurred, which may accrue to, or be suffered by such party as a result of a third party’s act and/or omission and not as a result of such party’s act and/or omission, including but not limited to the following occurrences: photographic materials being damaged in processing, loss of photographic materials due to camera malfunction, loss of photographic materials in the mail, and photographic materials being stolen while outside the control of Hats off Photobooths and entertainments
10.0 FORCE MAJEURE.
If Company cannot perform or believes it may not be able to perform this Agreement in whole or in part due to a fire, natural disaster, act of war or terrorism (domestic or foreign), epidemic or pandemic (including COVID-19), the action of any governmental authority (including a Government Order), national or regional emergency, other casualties, an act of God, or other cause beyond the control of the parties or due to Company’s illness or injury, whether or not foreseeable (“Force Majeure Event”), then Company will give notice to the Client as soon as reasonably practicable after Company determines that a Force Majeure Event will or may prevent Company from performing under this Agreement. Company shall have no obligation to perform under this Agreement and no liability for delays or failures to perform due to a Force Majeure Event, but Company may, in Company’s discretion, work with the Client to find an alternative date for the event that is suitable to both Client and Company. To the extent the Parties cannot agree on a suitable replacement date consistent with Company’s availability, Company may also, in its sole discretion, refund fees paid to Photographer under the Agreement, less any amounts necessary to cover expenses and work (based on time spent by Company) already performed by Company related to the Event, including, but not limited to, pre-wedding communications, development of timelines, and preparation of gear for the Event (the “Refund Amount”). In the case of a Force Majeure Event, Company shall have no additional liability to the Client with respect to this Agreement beyond that described in this Section and below.
11.0 VENUE EXCLUSION & ACCESS.
The client shall be obligated to obtain any and all necessary authorization from the property owner/representative of any location(s) where Hats off Photobooths and entertainments will be providing its services under this Agreement. The Client is responsible for confirming that the event venue or location allows the services being provided, listed under Description of Services. If the event venue or location will not allow the listed services, and Hats off Photobooths and entertainments is informed less than 72 hours in advance of the event or arrives on the day of the event to find that the services are not approved by the venue, then the Client will receive no refund or partial refund. The Company may be limited by the rules and restrictions of the Event venue. The client understands and agrees that Company will abide by such rules and restrictions and that they are outside the control of the Company. Negotiation with the venue with respect to modifying the rules and restrictions is the sole responsibility of the Client or Client’s representative, such as a wedding planner or event coordinator. Client agrees to hold Company harmless for the impact such rules and restrictions may have on the performance of the Services.
It is the Client’s responsibility to ensure the proper venues contact information, address, name, and postcode for our attendants has been provided. We also require that the venue allows reasonable access for loading, and suitable parking once the booth and equipment have been unloaded. If parking for loading is restricted Client will be liable for any fines that occur as a result and or time used seeking a suitable location. We cannot be held responsible for any errors or delays resulting from incorrect or missing address details.
The information provided by the client in regards to the event location, rental time, etc. at the time of the booking is the final information Hats off Photobooths and entertainments will reference when servicing the event. If any changes need to be made, it is the client's responsibility to notify Hats off Photobooths and entertainments in writing of such changes. Hats off Photobooths and entertainments is not responsible for any information that is inaccurately provided by the Client.
12. HARASSMENT DURING PERFORMANCE.
If at any point during the event Hats off Photobooths and entertainments attendant feels physically unsafe or is sexually harassed by an event guest or guests, preventing attendant from safely completing performance, then Hats off Photobooths and entertainments attendant can immediately end the services and leave. If a guest or guests are rude, the attendant will notify the Client or Client’s representative and if the rude behaviour doesn’t stop then Hats off Photobooths and entertainments attendant will end the services and leave. Hats off Photobooths and entertainments will provide the products described above using the footage or images obtained before the incident and the Client will receive no refund or partial refund; at Company’s sole discretion.
13.0 VENDOR EXCLUSIVITY.
The client agrees that Hats off Photobooths and entertainments is the exclusive provider of our specific services. No additional professional photo, video booths, DJ, Casino company, or photographer can work at the event providing the same services as contracted in this agreement without the prior written consent of Hats off Photobooths and entertainments
14.0 INTELLECTUAL PROPERTY
14.1 Copyright. All products created by Hats off Photobooths and entertainments are copyright protected. It is a violation of Copyright Law to copy, scan or allow products to be reprinted, duplicated, digitally reproduced, copied, scanned or altered (digitally or otherwise), without Hats off Photobooths and entertainments express written permission. The client agrees to purchase additional products/rights directly from Hats off Photobooths and entertainments that are not included in the Description of Services in a separate Agreement. Hats off Photobooths and entertainments may use any and all products for purposes of advertising, display, stock, use in contests, or for any other reasonable purpose without notification of, release by, or compensation to Client.
14.2 Digital Files. A client who purchases digital files may create duplicates and use products received for personal use only. Any other use of the digital files is prohibited and requires the prior written consent of Hats off Photobooths and entertainments. Digital files are subject to natural degradation and data corruption over time and it is the Client’s sole responsibility to back up such files to prevent loss of data. As a courtesy, Hats off Photobooths and entertainments stores digital files for only 2 weeks after the event date and then archives them off-site. Retrieval of images (if available) outside of two weeks from the event date will incur a £30 fee.
14.3 Pricing. Pricing for prints, albums, and other products and services are subject to change without notice for those products and services purchased after a period of 6 months from the signing of this Agreement. Products included in the service agreement are considered void if not redeemed within 6 months after the delivery of images.
14.4 Product Delivery. Hats off Photobooths and entertainments strives to deliver digital files within 2 weeks after a client's event, but during times of high business levels, will deliver digital files no later than 4 weeks after the Client’s event.
Any professional photo (wedding day images from Shane ramsey) will be delivered 4 weeks after the event, but during times of high business levels, many deliver digital files no later than 8 weeks after the Client’s event.
15.0 INSURANCE.
Hats off Photobooths and entertainments agrees that the business will keep the set-up area under his/her direct control safe and will maintain a general liability insurance policy. Any additionally required insurance by the local ordinance or venue will be the responsibility of the client.
16.0 DEFAULT.
The occurrence of any of the following shall constitute a material default under this Contract:
The failure to make a required payment when due.
The insolvency or bankruptcy of either party.
The subjection of any of either party’s property to any levy, seizure, general assignment for the benefit of creditors, application or sale for or by any creditor or government agency.
The failure to make available or deliver the Service in the time and manner provided for in this Contract.
17.0 REMEDIES.
Unless otherwise stated in this agreement and in addition to any and all other rights a party may have available according to law, if a party defaults by failing to substantially perform any provision, term or condition of this Contract (including without limitation the failure to make a monetary payment when due), the other party may terminate the Contract by providing written notice to the defaulting party. This notice shall describe with sufficient detail the nature of the default. The party receiving such notice shall have 5 days from the effective date of such notice to cure the default(s). Unless waived by a party providing notice, the failure to cure the default(s) within such a time period shall result in the automatic termination of this Contract.
18.0 DISPUTE RESOLUTION.
Both parties agree to handle any dispute arising from this contract by submitting the said dispute to mediation in accordance with any statutory rules of mediation. If mediation does not successfully resolve the dispute, the parties may proceed to seek an alternative form of resolution in accordance with any other rights and remedies afforded to them by law.
19.0 ENTIRE AGREEMENT.
This Contract contains the entire agreement of the parties, and there are no other promises or conditions in any other agreement whether oral or written concerning the subject matter of this Contract. This Contract supersedes any prior written or oral agreements between the parties. (This includes attached service term addendums).
20.0 SEVERABILITY.
If any provision of this Contract will be held to be invalid or unenforceable for any reason, the remaining provisions will continue to be valid and enforceable. If a court finds that any provision of this Contract is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision will be deemed to be written, construed and enforced as so limited.
21.0 GOVERNING LAW.
This Contract shall be construed in accordance with the laws.
22.0 NOTICE.
All notices and other communications hereunder (each, a "Notice") shall be in writing and addressed to the parties at the addresses set forth in the Order Confirmation or to such other address that may be designated by the receiving party in writing. All Notices shall be delivered by email, personal delivery, nationally recognized overnight courier, or certified or registered mail. Except as otherwise provided in this Agreement, a Notice is effective only (a) upon receipt of the receiving party, and (b) if the party giving the Notice has complied with the requirements of this Section.
23.0 WAIVER OF CONTRACTUAL RIGHT.
The failure of either party to enforce any provision of this Contract shall not be construed as a waiver or limitation of that party’s right to subsequently enforce and compel strict compliance with every provision of this Contract.
24.0 SURVIVAL.
Provisions of these Terms, which by their nature should apply beyond their terms, will remain in force after any termination or expiration of this Agreement.
PHOTOBOOTH SERVICE TERMS
Required Accommodations:
The Client is responsible for confirming that the following accommodations are provided:
SPACE: We (“Company”) require a minimum of a 10'x10' space for most of our products/services. If the Client's venue cannot provide this, notify the Company so other arrangements can be made. Exceptions to this include but are not limited to: Insta Booths (5’ x 5’), 360º Booth (15’x15’).
POWER: We require access to 1 three-prong 15 volt 20 amp duplex grounded electrical outlet, free of other connected electrical devices per product/service. We can bring an extension cord if necessary, but still must be within 10 feet of an outlet. Additional extension cords are required to be provided by the venue or arranged with Hats off Photobooths and entertainments in advance.
SUNLIGHT: The angle/direction of the sun can sometimes be a factor in photo quality. If possible, we recommend having us under a tent or shaded area. Please keep this in mind when deciding where to put the photo booth for the Client’s event.
HEAT/COLD: Some of our equipment can become unresponsive if it becomes overheated or too cold. Similar to the above, please make sure that we have some type of coverage so that we are not in direct sunlight or if it is going to be cold, that there are outdoor heaters provided for the photo booth area.
RAIN: In case of poor weather, we do reserve the right to end service if an indoor area or other reasonable accommodations are not able to be provided. We can make recommendations based on weather within 48 hours of the event if the Client contacts us to inquire about alternatives.
BACKDROPS: Many of our backdrops are double-sided. For that reason, it is best to have us against a wall, as we can't guarantee that the back of the backdrop that the Client selects will match with the decor of the Client’s event. If the Client is providing Client’s own backdrop, we do require a picture of the backdrop that Client is providing so that we can ensure that the size will work and to ensure the highest possible quality of output. For outdoor events, we are required to set our backdrops against a wall for safety reasons.
Enclosures: Our enclosures require a ceiling height of at least 8ft 6in. Failure to ensure that much space is available will result in the enclosure not being used and no refund is due. Each enclosure will require two (2x) three-prong outlets.
Our Equipment is for indoor use only, unless discussed with ourselves before hire, requires mains power socket and must be on a completely flat & level surface. Our equipment may be located within a marquee, but please note the above power and level surface requirements.
Wi-Fi: While most of our products/services require wi-fi in order to operate, knowing if the Client’s venue can provide wi-fi is helpful for our staff. If the Client's venue is unable to provide wi-fi, please let us know so that we can make other arrangements if the service we are providing the Client requires it.
Table: It is the responsibility of the client to provide a minimum of a 4-foot table, decorated in the event colours and theme, for prop use. If there is to also be a scrapbook or magnetic prints, a second 4 foot table is required.
If the above accommodations are not met and cause us to be unable to perform services, the Client will not receive a refund or partial refund.
Photo Layout Design:
Whether the Client purchases a custom photo strip design or if the Client chooses from our look book, Client MUST approve the photo layout design within 7 days of the event. If the Client has not approved the layout, the Company designer will either use the mockup sent (custom photo strip design) or choose a layout from the lookbook for the event.
In the event that the Client is booking within 7 days:
Our designer will then reach out with a mockup. This mockup must be approved or sent back for rework within 24 hours.
Clients must choose a design within 24 hours.
Deadlines are in place to ensure Client satisfaction. Our operations team prepares the equipment a week ahead of time to ensure any computer updates/repairs are addressed well in advance of the Client’s event date.
Children:
Children love our photo booths and we love making everyone happy. In some cases, however, we may decide to enforce our “children under 13” policy in an effort to maintain order in and around the photo booth. The “children under 13” policy state that “Children under the age of 13 will not be permitted to utilize the photo booth without an adult present. The adult does not need to be in the photo with the child/children, but they must be supervising.” Although rarely enforced, we reserve the right to enforce this policy if circumstances introduce a need.
Additional time:
Should Client desire additional time beyond the contracted hours then attendant, Client, and the facility must unanimously agree to extra time extensions. The client agrees to pay the Attendant in cash or Bac Or Paypal in the amount of £75.00 for each hour of extra time. The client further agrees that extended time payments must be paid prior to beginning the extended time period.
Event and Venue Info Forms:
DISC JOCKEY SERVICE TERMS
Hats off Photobooths and entertainments agrees to provide a Disc Jockey herein referred to as “DJ” on The company also agrees to provide the Client with an Entertainment Coordinator to assist in the planning of the event.
Services shall consist primarily of providing musical entertainment by means of recorded music format.
Additional Time:
Should Client desire additional time beyond the contracted hours then DJ, Client, and the facility must unanimously agree to extra time extensions. The client agrees to pay DJ by cash, or Bac or Paypal in the amount of £75.00 for each hour of extra time. The client further agrees that extended time payments must be paid prior to beginning the extended time period.
Event and Song List:
Client agrees to complete “Event Planner” and “Song List” forms available to them online at Company’s website,
Required Accommodations:
The Client is responsible for confirming that the following accommodations are provided:
SPACE: We require a minimum of a 10'x10' space for most of our products/services. If the Client’s venue cannot provide this, please let us know so we can make other arrangements.
POWER: We require access to a 2 x three-prong UK Standard grounded electrical outlet, free of other connected electrical devices per product/service. We can bring an extension cord if necessary, but still must be within 5-10 feet of an outlet. Additional extension cords are required to be provided by the venue or arranged with Hats off Photobooths and entertainments . in advance.
HEAT/COLD: Some of our equipment can become unresponsive if it becomes overheated or too cold. Similar to the above, please make sure that we have some type of coverage so that we are not in direct sunlight or if it is going to be cold, that there are outdoor heaters provided for the photo booth area.
RAIN: In case of poor weather, we do reserve the right to end service if an indoor area or other reasonable accommodations are not able to be provided. We can make recommendations based on weather within 48 hours of the event if the Client contacts us to inquire about alternatives.
Outdoor cover: If the event is being held outdoors, the client is to additionally provide overhead shelter with protection from sun and rain for DJ, DJ’s equipment and recordings. The Client will furnish at their expense, a minimum of a 20x20 protective tent with sidewalls, (NO POP-UP TENTS) for the D.J. and all of his sound and lighting equipment suitable for the DJ. The D.J. has the right to refuse to set up his equipment at his discretion if the tent is not suitable. The client will be fully liable for any damage done to the Hats off Photobooths and entertainments equipment due to negligence on the purchasers or their guest’s part or inclement weather damage due to non-suitable requirements at the above-contracted event.
Our Equipment is for indoor use only, unless discussed with ourselves before hire, requires mains power socket and must be on a completely flat & level surface. Our equipment may be located within a marquee, but please note the above power and level surface requirements.
Wi-Fi: While most of our products/services require wi-fi in order to operate, knowing if the Client’s venue can provide wi-fi is helpful for our staff. If the Client's venue is unable to provide wi-fi, please let us know so that we can make other arrangements if the service we are providing the Client requires it.
Meal: Please provide cold refreshments (water, etc.) and hot meals (with protein consistent with the rest of the guests) for the Hats off Photobooths and entertainment (Client’s DJ and assistant will need to finish eating dinner before any toasts, speeches, planned programs, or dancing begin).
Hats off Photobooths and entertainments. will retain exclusive rights over the event production and presentation, including but not limited to, the details, means, and methods of services except as agreed upon by the Companies and Client. Should the Client or their agents exercise partial or full control of the Company’s music selections, equipment setup location, content, programming, timing, and/or system volume, the Company is indemnified and released from all implied or specific guarantees.
A Company representative and/or DJ may take photographs and/or videotape at the event. The client gives Company the right to print, publish, and use these freely for marketing purposes.
DJ’s performance is for the personal enjoyment of the Client. Unauthorized commercial use of any photographs, videos, and/or recordings of the DJ’s performance without the expressed written consent of the Company is prohibited.
Client and/or their agents agree that Client/Venue holds all necessary authorizations, fees, licenses and/or permits as may be required or mandated by the facility, by law.
The client is responsible and liable for the results and costs of any/all injury or damage by them, their guests and/or agents, to the DJ’s person, equipment, vehicles, and peripherals. Connection of Client, guest, vendor or facility provided internal or external input or output devices into or out of the DJ’s equipment is strictly prohibited.
Should DJ become seriously ill or injured, suffer catastrophic equipment loss, death of a loved one or other extraordinary unforeseen acts of God, nature and/or fate, the Company agrees to take prudent action, circumstances permitting, to provide the Client with an alternative DJ, services, or a full refund of all payments.
If Client has to terminate Company’s services due to extreme inclement weather on EVENT DATE Company must be given a minimum of 24 hours advance notice and concur with the termination. In this circumstance, Company will apply a total fee Minus initial retainer toward a future event date if Company and Client sign a new contract within 10 days of Client terminating the Company’s services. Any new date requested by Client is subject to DJ’s availability and must be within 365 days of the originally contracted
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